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How an Efficient Document Management Solution Can Aid Procurement?

Keerthi MN 08-19-2020
office automation tool, document management software, best document management software, project management software, task manager,
Document Management Solution

Paperlez as an efficient office automation technique will make your office’s procurement division fully automated and paperless.

Office Automation systems are important absorptions that companies should consider and practice. When multi-purpose office automation tool like Paperlez is incorporated, an organization will have:

  • Proficient document management tool
  • Tranquil task management 
  • Easy note management and sharing
  • Quick and well-planned meeting module

Procurement is one area where there are lots of activities issuing purchase requests, approval letter of purchase requests, proposal gathering and evaluation, issuing purchase order, approving invoices, collecting supplier and dealer information, assessing procurement information etc. 

Yes, that is a lot of paperwork! This is exactly why you need Paperlez. While managing your note, meeting and tasks, Paperlez as a best document management system provides a lucid system to manage the plentiful number of papers in the most efficient way. 

Document Management Tool Improve Performance through Paperlez Automation:

The procurement life cycle is complex in nature with workflows, functional frameworks, automatic reports etc. This will lead to considerable consumption of time allocated for each task. These manual works can be replaced on a large scale by using best document management systems. Office automation systems like Paperlez automate the approval process and eliminate the tedious manual work.

How can Best Document Management Systems Offer Better Performance?

  • Readily available lone template for document creation
  • Automatic content generation and harmonization when required
  • Easy search of documents by entering keywords in search tabs
  • Incorporated with scanners, mail delivery systems etc. and hence easy invoice uploading 
  • Previews, metadata and attachments enabled

Basically, the overall advantages of using document management tools for the procurement process are faster performance. These sums up to about 40% more quickness in product or service deliverance as compared to the conventional ways of procurement. 

Best Document Management Systems that Allows Scanning and Importing of invoices!

Integrating in your organization’s accounting division for instance will generate quick and clear depiction of your company-wide spending and income. The Office Automation System can assess and display the curbs and unreasonable purchases in your procurement plan and will help you in saving cost in such pressure spots.

For document management solutions like Paperlez, accessing information by referring dashboards and conversion of raw data into business information is hands-down a task. The procurement bills or proposals involved at any given stage can be uploaded and easily subjected to comparisons and drawing inferences.

The Office Automation system when applied to procurement, stores all the information regarding vendors, dealers, buyers, sellers and even a feedback segment of your staff regarding the quality of your product or service. This will thrust better decision making for future formal acceptance of different procurements. 

Best Document Management Systems Have Better Precision and Process Quality:

Paperlez is such an Office Automation system that clearly states who should do what and when in a procurement process. The users involved in the procurement division will not have to worry about deadlines or overruns. There will be a solid track of every procurement process registered in it. This indeed is a critical feature for your organization that ensures operations on par with quality management systems requisites.


Paperlez Office is rated 5 / 5 in 5 reviews on Play Store.